PMS in Ibiza and Formentera: software for villas and hotels

Ibiza brings together boutique hotels in Eivissa and Dalt Vila, resorts in Santa Eulària des Riu, tourist apartments in Sant Antoni de Portmany, and a large stock of villas in Sant Josep de sa Talaia and Sant Joan de Labritja. Formentera, with its own Consell, runs on smaller properties: guesthouses, apartments and houses, with a sea connection from Ibiza that shapes how guests arrive.

Anyone looking for a PMS in Ibiza usually handles a few high-value units, a carefully tended service and a direct relationship with owners. That calls for tools to communicate with the guest, quality control of cleaning and transparency in the accounts.

A company that manages third-party villas has to show, month by month, what has been generated and what is due to each owner. PMS Balear calculates the statement according to the agreement: a fixed monthly amount or an amount per night. Owners are not paid by commission; commissions are reserved for agencies and intermediaries.

• Owner statements

  Fixed monthly or per-night amount, with the detail of the nights and the items.

• Guest messaging

  Send information ahead of arrival and keep the conversation in one place.

• Online pre-check-in

  The guest fills in their details before arriving and the front desk saves time.

• Issues and maintenance

  Log a breakdown at the villa and assign it to the team; it stays traceable.

In a small hotel, service is the product. With PMS Balear the front desk has the booking, the folio, the charges and the payments on the same screen, and housekeeping knows at every moment which room it can prepare. If you have a bar, restaurant, spa, shop or parking, the POS with charge to room avoids duplicate payments and lost tabs.

With occupancy, ADR and RevPAR reports, and revenue by business unit, you see which part of the business really contributes. If you are a hotel, also see the PMS for hotels page.

The season in Ibiza and Formentera is intense and concentrated in the good-weather months, with very marked activity in summer. Rates by unit and season let you adjust prices by period and by type of accommodation.

• SES.HOSPEDAJES: reporting of guests and bookings to the Spanish Ministry of the Interior, from the booking. Guide: guest registration.
• Sustainable tourism tax: calculated per person and night with the configuration you define. Official amounts are published by the ATIB.
• Tourist rentals: require registration with the Consell d’Eivissa or the Consell de Formentera, as applicable, and compliance with municipal rules.

The perception of luxury in Ibiza is built on details: the villa being ready at the agreed time, arrival information being clear, an issue being solved without the guest having to repeat it. With cleaning statuses, assigned tasks and logged maintenance, the team works from shared information instead of scattered messages.

For the owner, that traceability is also a guarantee: they know how many nights were occupied, what was collected and how their statement was calculated.

PMS Balear includes an AI assistant you can ask about your data in plain language, for example how occupancy is going or which bookings have an outstanding balance. If it proposes an action, you are the one who confirms it before it runs. For holiday rentals, all the details are on PMS for holiday rentals.