PMS for holiday rentals: tourist apartments and villas

A manager of tourist apartments and villas does many things at once: sells nights, receives guests without a physical front desk, coordinates cleaning, solves issues and, at the end of each month, reports to the owners. Good holiday rental software should save you repetitive work and leave a clear trail of every decision.

PMS Balear treats each home as a unit, with its own rates and seasons, and lets you combine apartments, villas and rooms in the same company.

The relationship with the owner rests on trust and on numbers that add up. The program calculates the statement according to the agreement with each one: a fixed monthly amount or an amount per night. Settlement is not by commission: commissions belong to agencies and intermediaries.

• Statement by owner and period, with the detail of nights and items.
• Units linked to their owner, so you know what belongs to whom.
• Information consistent with invoicing and the cash desk.

• Online pre-check-in

  The guest fills in their details before arriving, so the registration is ready on arrival.

• Messaging

  Access instructions and communication with the guest in the same tool.

• SES.HOSPEDAJES

  Guest and booking reporting to the Ministry of the Interior from the booking record.

• Housekeeping

  Status of each home and tasks assigned to the cleaning team.

To find out which data is required and how to avoid common mistakes, read the guest registration guide.

Each unit has its own rates and seasons. You manage in one place the sales channels through which your property is marketed. Channel connectivity is on the roadmap; today the program does not offer a live connection with external platforms, so keep that in mind when comparing.

Marketing a home for tourist purposes requires registration with the relevant island council (Mallorca, Menorca, Eivissa or Formentera), and the rules can vary by island and municipality. Always verify the current requirements before operating; the PMS does not replace that procedure.

Then, during operation, there is the sustainable tourism tax, calculated per person and night according to the type of accommodation. In PMS Balear it is configured by category (for example apartment or villa), with a high-season and low-season rate, a maximum number of nights and a minimum exemption age. More information in the tax guide.

A good statement answers the owner's three questions: how many nights were occupied, how much is due to them and how it was calculated. When everything is generated from the same booking your team uses, there are no discrepancies between what the calendar says and what the spreadsheet says.

It is also worth keeping the cleaning cycle between stays under control. With status per unit and assigned tasks, you know when a villa is ready before the next guest arrives, which is where the quality of service shows most.

You start with a demo with sample data, set up your company (units, rates, team and owners) and launch with our support. It is a cloud, multi-company application, with data in the EU.